Tour Catalog: define a tour once

For the office

The Tour Catalog is the menu of tour types you offer: each tour defined once, then reused every day it runs. A tour here is the idea of the tour, before any date is attached; putting it on a day happens in Tour Planning and on the board. The catalog belongs to managers.

What is the Tour Catalog?

One table, one row per tour type: the colour dot and name, its Destination zone, the Pickup zone it serves, the Adult price, and its Status. Edit opens the tour, Archive retires it, and + Create Tour starts a new one. When a tour is reserved for chosen operators, a quiet line under its name says so.

What does a tour consist of?

  • Tour Name and Destination Zone, the two that identify it everywhere: on the board, in planning, in the portal.
  • Pickup Zone, when the tour collects guests from a zone's hotels; the pickup times themselves live on the Reference Data grid.
  • Time slot: Full day, Morning or Afternoon. A morning and an afternoon tour can share the same guide and van; a full-day tour blocks them for the whole day.
  • Prices: Adult price (EUR), an optional Child price (a tour without one refuses child bookings), and an Infant price that defaults to zero; infants take a seat, and the computed amount charges adults and children only.
  • Color, Status and a free Description.
Languages are not a tour field. The languages a departure accepts come from the guide assigned to that day; with no guide assigned yet, every company language is open.

What do Published and Draft mean?

A new tour starts as Draft: fully editable, priced, visible in this catalog, and nowhere else. Only Published tours appear where days are made: the Tour Planning grid, the board's tour picker, the pickup-times grid. Since every booking lives on a planned day, a draft cannot be booked either; publishing is the moment a tour becomes sellable. Archived retires a tour the same way, keeping its history without deleting anything.

Where does a tour's colour come from?

Every destination zone has a default colour, and by default a tour follows its zone: that is the swatch marked A, Zone default. Pick any other swatch and this tour keeps its own colour instead, on the catalog dot and on its board blocks, so two tours of the same zone can still be told apart at a glance.

How do I reserve a tour for chosen operators?

Pick them under Reserved for operators on the tour. Left empty, it reads All operators and every reseller can book; pick one or more and the tour is theirs alone. For everyone else the tour simply does not exist: not on their portal's day view, not in their calendar counts, nothing to see and nothing named. The office is never restricted, and on the board a reserved day carries a quiet Only chip with the names.

The tour's set is a default: each day copies it at the moment the day is planned, and from then on the day owns its own setting. So changing the tour touches only future placements, days already on the board keep their rule, and the board can open or narrow one single day without touching the tour.

Reserving is reversible and never disturbs the past: bookings other operators already made stay theirs; they only stop making new ones.

What happens when I edit a tour later?

Identity follows the tour everywhere, immediately: rename it, recolour it, change its zones, and every day of it, past and future, shows the change, because days point at the tour rather than copying it. Prices and the reserved set work the other way: a booking keeps the amount it was sold at, new prices apply to bookings from then on, and a new reserved default applies to days planned from then on.

The one guarded change is the Time slot: it re-slots every placed day at once, so if widening it would double-book a guide or van somewhere ahead, the save is refused with the day and tour that clash, and you reassign that day first.

Tour Catalog: define a tour once · TourCockpit Help