Tour Planning: the days ahead, one grid

For the office

Language:

Tour Planning is the bird's-eye view of the days ahead: every published tour as a row, the coming days as columns, and each cell showing how full that departure is. It is where you decide which tours run on which days, a whole week or month at once, instead of adding them one day at a time on the board.

What is Tour Planning?

A forward-looking grid. Rows are your published tours, in alphabetical order, each with its colour dot. Columns are days, starting today and only ever looking forward: Week shows the next seven days, Month the next thirty, and the arrows move the window ahead and back, never into the past. Today's column is highlighted, and the Pax booked row at the bottom totals every booked seat per day.

Only Published tours appear here. A tour still in draft cannot be planned; publish it on the Tours screen first.

What does a cell show?

An empty cell with a faint + means the tour does not run that day.
A dashed cell reading 0/8 is a planned departure with no bookings yet: the day is on, seats are waiting.
A tinted cell reads booked over seats, 3/8, and the tint tells the load at a glance: green when comfortable, amber when three quarters full, red when full. In week view a full day also carries the Full badge.
A 2× prefix means two departures of the same tour run in parallel that day; the cell rolls both up.

How do I put a tour on a day?

Tap the empty cell where the tour's row meets the day. The cell becomes a planned departure, 0/8.
To plan a whole span, press on the first day and drag along the row; every empty day in the sweep is planned at once.
The small + in a planned cell's corner adds a parallel departure, the 2× state, for days when one vehicle is not enough.

Planning a day is creating that day's departure: the moment a cell is planned, the Daily Board for that date carries the tour as a block, crew and vehicle still unassigned. There is no separate publish step.

What does tapping a planned day again do?

While a planned departure has no bookings, tapping it cycles the planned size through your fleet: each tap steps to the next vehicle size, and one tap past the largest removes the departure again. The sizes on offer are simply the seat counts of your vehicles in Reference Data, so adding a bigger bus there gives the cycle a new stop by itself.

The planned size is a placeholder, not an assignment. When the board later gets a real vehicle on the day, that vehicle's seats replace the planned number. And once a departure has bookings, its size and its vehicle are changed on the board, not here.

Can one guide do two tours on the same day?

Yes, when the tours share the day politely. Every tour occupies a slot: morning, afternoon, or the full day. A morning tour and an afternoon tour can share the same guide or the same van, one after the other. A full-day tour occupies the whole day, so it can share nothing, and two tours in the same slot clash the same way.

This grid itself never refuses a plan, because planning assigns no people: you can happily run two full-day tours on one day with two crews. The rule bites on the Daily Board, at the moment you give both departures the same GUIA or the same FURGO; the board explains exactly which tour already holds them.

How does planning reach the Daily Board?

Directly: a planned cell and a board block are the same departure seen from two screens. Bookings entered on the board fill the cell's count here; tapping an occupied cell opens the Daily Board on that date, ready to work the day. Removing works only while a departure is empty; once bookings exist, the day is managed on the board.

Anyone in the office can plan a tour onto an empty day. Resizing, removing and parallel departures are manager actions; staff see the same grid without those controls.