--- title: "Financials: a week or a month, added up" url: https://tourcockpit.com/help/financials lang: en description: "Financials is the reconciliation of a week or a month, built automatically from what the board already recorded: no data entry, no hand-maintained formula. Pick one and it adds up the cash, the days and the tours; for the Owner it also settles that period with each tour operator. This screen belongs to the whole office, every manager and every Owner." --- # Financials: a week or a month, added up Financials is the reconciliation of a week or a month, built automatically from what the board already recorded: no data entry, no hand-maintained formula. Pick one and it adds up the cash, the days and the tours; for the Owner it also settles that period with each tour operator. This screen belongs to the whole office, every manager and every Owner. ## What is the Financials screen? A week or a month at a time: Last week, This week, This month and Last month jump straight to one, and Previous and Next step a week or a month. A week runs Monday to Sunday, and the address names the period by its days, so a link sent on Monday shows the same week whenever it is opened. Four figures open the period, counted on the days that have run like everything else here: Guests carried, Departures (every departure scheduled on those days, booked or not, so it can be more than TOT ESCURSIONI, which counts only the tours that ran with a booking; while the period is running it also says how many are still to run), Seats filled, and Bookings cancelled, with the departures called off under it. A week or a month that is over also says what the one before held, when the company was already running then, and a period the company started part-way through says from which day its figures count. Under them, Emptiest tours names the three tours that ran least full. Seven totals follow: Booking value, what the period's bookings were worth; Cash picked up, what the guides collected on board; and TOT ESCURSIONI, TOT CORTI and TOT LARGHI, the office's own words for the excursions and the short and long tours that ran in the period, up to today; TOT MEDIO DÍA, the half-day tours, which are a rate of their own and never a length; and Length not set, the remaining tours that ran with no length on the board, so the last four add up to the excursions. Under them come By operator, By payment type, and Cash picked up on board, the per-guide RIEPILOGO. Every figure on this screen is money that happened: it counts the tours that ran, up to today. A tour still to come is a projection, and its bookings can still change, so a period still running fills in day by day, and says so; a period that has not begun says so too and reads empty, with the departures it already holds counted under Departures as still to run. A period that ran before your company's first departure here shows no figures at all rather than a page of zeros: in place of everything below the heading, one line says from which day TourCockpit holds your departures, or that it holds none yet. Everyone in the office reads it: every manager and every Owner. A reseller's desk does not, and sees their own sales on My sales instead. What separates a manager from an Owner on this screen is one section, the Commission settlement, described at the foot of this page. ## What each operator's bookings were worth By operator has one row per tour operator: its Bookings, Guests, and the Booking value, what those bookings were worth, then the same value split by how it was paid, CASH, TKT and PREPAID, and how many seats were given Free. The office's own bookings, entered with no operator, are one row of their own, (no operator), and stay apart from any operator you called Directo. The largest operator comes first. By payment type is the same month the other way round: one row for each way of paying, with its bookings, guests and value, and the total. Booking value and cash are two different figures, and neither is ever added to the other. A CASH booking is worth its price; the guide picks up only the part the desk did not keep at the counter, and that part is the cash below. The value is before any operator's commission. ## What does the RIEPILOGO show? Under Cash picked up on board, one row per guide: Cash collected on board, Days worked, Corti, Larghi, Medio día, Length not set, and Tours, with a bold TOTAL row closing the table. Corti, Larghi, Medio día and Length not set add up to Tours. A Medio Día tour is counted on its own because the guide is paid neither the short rate nor the long one for it, so it is never given a length and never counts as one; a tour that only takes half the day but is not a Medio Día one, such as Dunes & Shopping, keeps its length like any other. It counts the tours that ran: dated up to today, with at least one booking. A tour still to come, or one nobody booked, is not in it, so the current month fills in day by day. Cash is the sum of what that guide's manifests recorded as cash payments; tickets, prepaid bookings and the seats a manager gave away free count as tours, not as cash. It is the sheet you settle up with each guide from, and it is always exactly what the board says, because it is computed from the board. A week or a month counts by the day the tour ran, not the day the booking was made: a booking taken in September for an October tour belongs to October's page. ## What is the Commission settlement? The Owner's reconciliation with the tour operators, and what the month end is settled from. It reads the period at the top of the screen like every other section, so a single week can be checked on its own. One row per operator: their Commission percentage, the Bookings they placed on the period's tours, the Gross those bookings sold for, and the Net owed after commission, largest operator first. Direct bookings the office entered itself carry no commission and stay out of it entirely. The commission is applied per booking and then summed, so the total is exactly what the operator can verify line by line against their own records. Like the rest of the period, a booking settles on the tour's date, whichever day it was sold. The settlement is visible to Owners only. A manager gets this same screen without it: the section is simply absent, and the figures never leave the server. Each operator's percentage is set on their Reference Data record, also by the Owner. ## The Monday email Every Monday at eight in the morning on your company's clock, the same moment for everyone in the office wherever they are, the week that ended the day before arrives by email: Guests carried, Departures, Seats filled and Bookings cancelled, with what the week before held when the two can stand side by side, then Booking value, Cash picked up and the three desks that sold the most. See the whole week opens this screen on that week. An Owner's copy adds one line with the operator bookings' gross, commission and net; a manager's never does. A week in which no guest travelled sends nothing. It goes to every Owner and every manager, each in their own language. To stop it, choose Off under Weekly summary in the Notifications card of My profile and press Save; Email brings it back.