---
title: "Moving and editing on the board"
url: https://tourcockpit.com/help/board-moving-editing
lang: en
description: "Plans change all morning: a family switches tours, a departure moves to Thursday, two vans run to the same coast. Everything already placed on the board can be dragged, moved or edited in place, and every change keeps the rules: capacity, crew conflicts, the languages the guides speak and pickup times are checked for you."
---

# Moving and editing on the board

Plans change all morning: a family switches tours, a departure moves to Thursday, two vans run to the same coast. Everything already placed on the board can be dragged, moved or edited in place, and every change keeps the rules: capacity, crew conflicts, the languages the guides speak and pickup times are checked for you.

## How do I drag a booking to another tour?

On a desktop, press anywhere on the row and drag it onto another tour block of the same day; the six dots at its left edge, named Move this booking, are only the cue. On a tablet, hold the row for a moment first, because a finger that moves at once scrolls the page. A press released in place is still a click and opens the row. The seats and the guides' languages are both checked on the drop: if the target cannot take the party, or no guide on it speaks the booking's language, the row returns where it was and the board says why.

Dragging is for the quick same-day shuffle. To see why a move is refused, or to reach another day, use the row's Move menu instead; it shows the reason in words, for example This tour is full (8/8).

## How do I change the order of the bookings in a tour?

Drag the row up or down inside its tour and drop it where it belongs; the other rows make room as it passes. With the keyboard, focus the six dots, press Space to pick the row up, move it with the arrow keys and press Space again to drop it. Until somebody drags, a tour lists its bookings by pickup time. Once you have ordered a tour it keeps your order, and that is the order on the PDF, the export and the shared picture.

A new booking on a tour you have ordered is placed by its pickup time, after the last row that is picked up at or before it, never on top of your list. A booking dragged in from another tour lands above the row you drop it on. Changing a pickup time afterwards does not move the row: you placed it, so it stays until you drag it.

## How do I move a booking to another day?

1. Open the row's menu, the Actions button at the end of the row, and choose Move.
2. Under This day, tap another of the day's tours to move the booking there directly.
3. Under Another day, pick a date. The list shows the tours actually scheduled that day; tap one and the booking moves to it.

Moving never invents a departure: a day with nothing scheduled says No tours scheduled that day. Place the tour on that day first, then move the booking into it.

## What happens to the pickup time and the price when a booking moves?

A pickup time the grid answered is answered again from the new tour's grid, because a different tour collects that zone at its own hour and the old answer was the old question's. A time somebody set by hand travels with the booking, untouched, and keeps its dot: a time you chose yourself is never overruled by a move. A time you handed to the grid when you typed it, by ticking the box that offers it for every future pickup from that zone, is the grid's answer from then on: it carries no dot and it is answered again like any other. An empty time is filled in when the new tour has an answer for that zone, and a grid time is cleared when the new tour has none, because the honest answer is then that the office has still to set it.

The price follows the booking to where it goes. Moved to another tour or another day, it is priced at that tour from the guest's zone, at today's price, because a move is usually the correction of a mistake and the right departure has its own price. Moved to another van of the same tour on the same day, it keeps its amount. If the new price would be lower than the cash the driver collects, the move is refused with both figures, so you correct the cash first. Editing anything else on a booking, the name, the payment, the room or the note, keeps the amount it was taken at; only a change of party or of hotel prices it again.

After a cross-tour move, glance at the pickup column: the times that came from the grid have moved to the new tour's hours, and the ones set by hand have not. Both are correct, and they are what the guest has to be told.

## How do I edit or cancel a booking?

Click anywhere on the row and it turns into the same form the add row uses, with every field editable in place. Enter saves, Esc leaves the booking as it was. On a phone, tapping the booking opens the full-screen form instead, headed by the tour's name with the day under it, because the sheet covers the board's own date. Both booking notes are on the form either way, on their own line on a desktop and in the sheet on a phone: the note for the office and the guide, which anyone in the office writes, and Note (office only), which stays inside the office and never reaches an operator.

Cancel, at the foot of the row's Actions menu, takes the booking off the board after a confirmation and frees its seats immediately. A cancelled booking disappears from the manifest but keeps its history.

## How do I change or move a whole departure?

- Change the tour: the block's own Tour control re-points the departure at a different tour and saves the moment you pick it. The manifest and the van stay; only the destination changes.
- Move the whole day's work: the block menu, Tour actions, has Move to another day. The block travels with its entire manifest; bookings never stay behind.
- Remove an empty departure: Remove tour at the foot of the same menu, after a confirmation. It only works once the manifest is empty; with bookings still on it the button says Remove the bookings first.

When a block moves to another day, its GUIA, CHOFER and FURGO come along, and each is checked against the target day: a guide already out on an overlapping tour, or a van already running, refuses the move and tells you who is holding it.

## How do I reorder the departures on a day?

Drag a block by the line with its name: press anywhere on it, or hold it first on a tablet or a phone, and drop it where it belongs. The six dots, named Reorder departure, are the cue, and the keyboard's handle. While one is in the air every block folds down to its name, on a desktop as readily as on a phone, so the last departure of a long day reaches the first without travelling past every manifest row on the way. The order you set is the day's order everywhere: on the board, on the printed program and in the exports.

## What is a convoy?

A convoy links tours that drive out together on the same day to the same destination, two vans running the north route as one operation. Linked blocks sit inside one bracket labelled Convoy, with the combined load beside it, for example 2 tours · 11/16 pax, and reordering moves the whole convoy as one.

1. Open Tour actions on a block and choose Link convoy, or Add to convoy when the block is already in one.
2. Pick the partner under Link with tour; only that day's unlinked tours to the same destination are offered. The link is refused when it would leave a booking on either block with nobody in the convoy who speaks its language, which is what happens when a block with no guide yet joins one that has a guide: give that block a guide who speaks it first.
3. Unlink convoy in the same menu takes a block out again; when only one member would remain, the convoy dissolves. Taking a block out is refused on the same ground, because the blocks stop sharing their guides.

A convoy groups the picture, not the books: each departure keeps its own manifest, its own crew and its own capacity. It also lives on one day; moving a block to another day takes it out of its convoy first, so that move and cancelling a block are refused whenever the split would leave a booking, on either side, with nobody who speaks its language.